Asset Allocation: Rebalancing a Portfolio in an Appreciated Market

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You probably already know you need to monitor your investment portfolio and update it periodically. Even if you’ve chosen an asset allocation, market forces may quickly begin to tweak it.

For example, if stock prices go up, you may eventually find yourself with a greater percentage of stocks in your portfolio than you want, and therefore a more aggressive portfolio than you originally intended. If the market corrects, your portfolio will go down more than you originally felt comfortable with, because you had more in stock than you originally intended, due to stock market appreciation.

Do you have a strategy for dealing with those changes? You’ll probably want to take a look at your individual investments, but you’ll also want to think about your asset allocation.

How rebalancing works

To bring your asset allocation back to the original percentages you set for each type of investment, you’ll need to do something that may feel counterintuitive: sell some of what’s working well and use that money to buy investments in other areas that now represent less of your portfolio.

Typically, you’d buy enough to bring your percentages back into alignment. This keeps what’s called a “constant weighting” of the relative types of investments.

Let’s look at a hypothetical illustration. If stocks have risen, a portfolio that originally included only 60% in stocks might now have 70% in equities. Rebalancing would involve selling some of the stock and using the proceeds to buy enough of other asset classes to bring the percentage of stock in the portfolio back to 60%. This example doesn’t represent actual returns; it merely demonstrates how rebalancing works. Maintaining those relative percentages not only reminds you to take profits when a given asset class is doing well, but it also keeps your portfolio in line with your original risk tolerance.

Methods for Rebalancing your Portfolio

Knowing that the market can be volatile and that rebalancing is a disciplined process that helps offset the risk of volatility, how do you know when to rebalance your portfolio? There are a couple of methods for rebalancing.

Target Bands

One common rule of thumb is to rebalance your portfolio whenever one type of investment gets more than a certain percentage out of line, say, 5 to 10%. This type of monitoring typically requires sophisticated software and an alert system to send you an automated alert whenever your portfolio is outside of acceptable balance range.

Otherwise it would be a daily manual exercise of updating the value of each investment and the relative value of the asset classes of the overall portfolio. This is a daily disciplined practice that most investors would not maintain on a sustained basis over years, which would be required.  When we work with clients on an investment management basis, we use Target Bands as our method of rebalancing. We can do this because we have daily access to their account information and the software to monitor the accounts versus our target allocation.

Annual Rebalancing

You could also set a regular date for rebalancing. To stick to this strategy, you’ll need to be comfortable with the fact that investing is cyclical and all investments generally go up and down in value from time to time. When we work with clients on an hourly basis, we encourage them to come back to us on an annual basis for portfolio rebalancing. Because we do not have access to their accounts, we rely on investment statements that they provide us. In this situation, this is a good way to rebalance the portfolio back to the target allocation. The concern comes when too much time elapses between rebalancing periods and due to market fluctuation the portfolio can become an allocation that is not in line with their risk tolerance.

Our example has been about an appreciated stock market, because that is the market that we are experiencing. However, in a depressed market you would also want to rebalance. If stock prices go down, you might worry that you won’t be able to reach your financial goals because you no longer have the stocks needed to hedge against inflation, so you would want to rebalance back to your original asset allocation model. The same is true for bonds and other investments.

Balance the costs against the benefits of rebalancing

Don’t forget that too-frequent rebalancing can have adverse tax consequences for taxable accounts. Since you’ll be paying capital gains taxes if you sell a stock that has appreciated, you’ll want to check on whether you’ve held it for at least one year. If not, you may want to consider whether the benefits of selling immediately will outweigh the higher tax rate you’ll pay on short-term gains. This doesn’t affect accounts such as 401(k)s or IRAs, of course.

In taxable accounts, you can avoid or minimize taxes in another way. Instead of selling your portfolio winners, simply invest additional money in the asset classes that are underweighted in your portfolio. Doing so can return your portfolio to its original mix.

Sometimes rebalancing can be done in the tax deferred or tax free accounts, which will minimize the changes that need to be made in the taxable accounts, to minimize tax consequences.

You’ll also want to think about transaction costs; make sure any changes are cost-effective.

Also, look out for the impact that a sale in the taxable accounts can have in other areas of your financial plan. If your income goes up will it impact your FAFSA/college financial aid, Medicare means testing, Social Security benefit be taxed at a higher rate, put you in a higher income tax rate, etc.

No matter what your strategy, work with your financial professional to keep your portfolio on track.

Portions of this blog post are from an article prepared by Broadridge Investor Communications Solutions, Inc. Copyright 2017  But, I just had to add my own two cents!

Coffee with Michele Clark, CFP ® and Friends February 2017

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Come to the Community Room at Kaldi’s in Chesterfield, MO with your financial planning and life and disability insurance questions and enjoy a cup of coffee with CERTIFIED FINANCIAL PLANNER™ professional Michele Clark and David Walsh Investment Advisor Representative.

There is no prepared presentation, just a casual conversation in a small group environment; your opportunity to pick our brains.  Feel free to invite family or friends who could benefit from an hour with us.  Open to registered attendees only, due to the size of the room.  RSVP at our website Clark Hourly Financial Planning and Investment Management RSVP or call 636-264-0732.

During tax season, Jan will be tending to her tax clients so I will be inviting a variety of other professionals to sit in with me during my coffee events. You may have questions about how features on old cash value life insurance policies work or how to think through how much life insurance you really should have.  Or questions about disability insurance when you have a large portion of your income from variable compensation. Or you might have a special needs child or grandchild and need to learn how to provide care for their lifetime.

Or maybe you just really like pastries and coffee.  We would love to see you.

Financial Planning and Life and Disability Insurance Questions Answered

Coffee with Michele and Friends
Kaldi’s Coffee Chesterfield, MO
Wednesday, February 8, 2017
10:30 am to 11:30 am

RSVP Information

RSVP at our website Clark Hourly Financial Planning and Investment Management RSVP or call 636-264-0732.

Kaldi’s Coffee Chesterfield, MO address and map

Financial Records: What to Keep, Where to Keep, and How Long

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Keeping your financial records organized is an important part of managing your personal finances.  Whether it’s a paid personal property tax receipt or a W-2 to correct a conflict with Social Security records, there may be times when you need to locate a financial record or document–and you’ll need to locate it quickly.

By taking the time to declutter and organize your financial records, you’ll be able to find what you need when you need it.

What financial documents should you keep?

If you tend to keep stuff because you “might need it someday,” your desk or home office is probably overflowing with nonessential documents. One of the first steps in determining what records to keep is to ask yourself, “Why do I need to keep this?”

Documents you should keep are likely to be those that are difficult to obtain, such as:

  • Tax returns
  • Legal contracts
  • Insurance claims
  • Proof of identity

On the other hand, if you have documents and records that are easily duplicated elsewhere, such as online phone bills and credit-card statements, you probably do not need to keep paper copies of the same information.

How long should you keep your financial records?

Generally, a good rule of thumb is to keep financial records and documents only as long as necessary. For example, you may want to keep ATM and credit-card receipts only temporarily, until you’ve reconciled them with your bank and/or credit-card statement. On the other hand, if a document is legal in nature and/or difficult to replace, you’ll want to keep it for a longer period or even indefinitely.

Some financial records may have more specific timetables. For example, the IRS generally recommends that taxpayers keep federal tax returns and supporting documents for a minimum of three years up to seven years after the date of filing. Certain circumstances may even warrant keeping your tax records indefinitely.

Keep in mind that if you purchased an investment in a taxable account, you will need to have proof of what you paid for that investment, including reinvested capital gains and dividends. The investment companies are required to supply that information for purchases as of January 2012 and after. Before that date they may or may not have it. Do not throw away old investment statements and confirmations of trades before that date for taxable accounts.

Listed below are some recommendations on how long to keep specific documents:

Records to keep for one year or less:

  • Bank or credit union statements (that do not contain information used for tax returns)
  • Credit-card statements (that do not contain information used for tax returns)
  • Utility bills

Records to keep for more than a year:

  • Tax returns and supporting documentation
  • Mortgage contracts
  • Property appraisals
  • Annual retirement and investment statements
  • Receipts for major purchases and home improvements

Records to keep indefinitely:

  • Birth, death, and marriage certificates
  • Adoption records
  • Citizenship and military discharge papers
  • Social Security card

Keep in mind that the above recommendations are general guidelines, and your personal circumstances may warrant keeping these documents for shorter or longer periods of time.

Out with the old, in with the new

An easy way to prevent paperwork from piling up is to remember the phrase “out with the old, in with the new.” For example, when you receive this year’s auto insurance policy, discard the one from last year. In addition, review your files at least once a year to keep your filing system on the right track.

Finally, when you are ready to get rid of certain records and documents, don’t just throw them in the garbage. To protect sensitive information, you should invest in a good quality cross cut shredder to destroy your documents, especially if they contain Social Security numbers, account numbers, or other personal information.

Additionally, you should verify information in your documents, for example pull your credit report and verify that the information contained in it is correct compared to your other documents such as credit card statements. When you look at your Social Security Benefit Statement annually, verify that the earnings history is correct versus your W-2 information.

Where should you keep your financial records?

You could go the traditional route and use a simple set of labeled folders in a file drawer. More important documents should be kept in a fire-resistant file cabinet, safe, or safe-deposit box.

If space is tight and you need to reduce clutter, you might consider electronic storage for some of your financial records. You can save copies of online documents or scan documents and convert them to electronic form. You’ll want to keep backup copies on a portable storage device or hard drive and make sure that your computer files are secure.

You could also use a cloud storage service that encrypts your uploaded information and stores it remotely. If you use cloud storage, make sure to use a reliable company that has a good reputation and offers automatic backup and technical support.

Once you’ve found a place to keep your records, it may be helpful to organize and store them according to specific categories (e.g., banking, insurance, proof of identity), which will make it even easier to access what you might need.

Please note that if you have elected electronic statements with your investment firms, they send you an email notice that your statement has been created and the electronic version is ready for download. They are expecting you to pull up your statement and print it or save an electronic version. Brokerage firms will make an electronic version available to you for a certain period of time ranging from a few years to ten years depending on the firm. After that period they will not have the statement for you. Keep in mind that for taxable investments they were not required to keep track of cost basis information before 2012, although some did.

Tax Preparation Documents

Consider creating a central location to collect the documents, such as 1099s and W-2, needed to prepare your tax return so that as they arrive at the beginning of the year you have one place to collect them, making the task of tax preparation easier. This location can be used throughout the year to collect copies of receipts for donations and major home improvements.

Consider creating a personal document locator

Another option for organizing your financial records is to create a personal document locator, which is simply a detailed list of where you have stored your financial records. This list can be helpful whenever you are trying to locate a specific document and can also assist your loved ones in locating your financial records in the event of an emergency. Typically, a personal document locator, kept in a very secure location, will include the following information:

  • Personal information
  • Personal contacts (e.g., attorney, tax preparer, financial advisor)
  • Online accounts with username and passwords
  • List of specific locations of important documents (e.g., home, office, safe)

Keeping your financial records organized will reap long term rewards in time saved and peace of mind for years to come.

Portions of this blog post are from an article prepared by Broadridge Investor Communications Solutions, Inc. Copyright 2017  But, I just had to add my own two cents!

 

Tax Planning Ideas for Year End 2016

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December 31, the window of opportunity for many tax-saving moves closes.  So it’s important to evaluate your tax situation now, while there’s still time to affect your bottom line for the 2016 tax year.

Timing is everything

Consider any opportunities you have to defer income to 2017. For example, you may be able to defer a year-end bonus, or delay the collection of business debts, rents, and payments for services. Doing so may allow you to postpone paying tax on the income until next year. If there’s a chance that you’ll be in a lower income tax bracket next year, deferring income could mean paying less tax on the income as well.

Similarly, consider ways to accelerate deductions into 2016. If you itemize deductions, you might accelerate some deductible expenses like medical expenses, qualifying interest, or state and local taxes by making payments before year-end. Or you might consider making next year’s charitable contribution this year instead.

Sometimes, however, it may make sense to take the opposite approach — accelerating income into 2016 and postponing deductible expenses to 2017. That might be the case, for example, if you can project that you’ll be in a higher tax bracket in 2017; paying taxes this year instead of next might be outweighed by the fact that the income would be taxed at a higher rate next year.

Factor in the AMT

Make sure that you factor in the alternative minimum tax (AMT). If you’re subject to the AMT, traditional year-end maneuvers, like deferring income and accelerating deductions, can have a negative effect. That’s because the AMT — essentially a separate, parallel income tax with its own rates and rules — effectively disallows a number of itemized deductions. For example, if you’re subject to the AMT in 2016, prepaying 2017 state and local taxes won’t help your 2016 tax situation, but could hurt your 2017 bottom line.

Special concerns for higher-income individuals

The top marginal tax rate (39.6%) applies if your taxable income exceeds $415,050 in 2016 ($466,950 if married filing jointly, $233,475 if married filing separately, $441,000 if head of household). And if your taxable income places you in the top 39.6% tax bracket, a maximum 20% tax rate on long-term capital gains and qualifying dividends also generally applies (individuals with lower taxable incomes are generally subject to a top rate of 15%).

If your adjusted gross income (AGI) is more than $259,400 ($311,300 if married filing jointly, $155,650 if married filing separately, $285,350 if head of household), your personal and dependency exemptions may be phased out for 2016 and your itemized deductions may be limited. If your AGI is above this threshold, be sure you understand the impact before accelerating or deferring deductible expenses.

Additionally, a 3.8% net investment income tax (unearned income Medicare contribution tax) may apply to some or all of your net investment income if your modified AGI exceeds $200,000 ($250,000 if married filing jointly, $125,000 if married filing separately).

High-income individuals are subject to an additional 0.9% Medicare (hospital insurance) payroll tax on wages exceeding $200,000 ($250,000 if married filing jointly or $125,000 if married filing separately).

IRAs and retirement plans

Take full advantage of tax-advantaged retirement savings vehicles. Traditional IRAs and employer-sponsored retirement plans such as 401(k) plans allow you to contribute funds on a deductible (if you qualify) or pre-tax basis, reducing your 2016 taxable income. Contributions to a Roth IRA (assuming you meet the income requirements) or a Roth 401(k) aren’t deductible or made with pre-tax dollars, so there’s no tax benefit for 2016, but qualified Roth distributions are completely free from federal income tax, which can make these retirement savings vehicles appealing.

For 2016, you can contribute up to $18,000 to a 401(k) plan ($24,000 if you’re age 50 or older) and up to $5,500 to a traditional IRA or Roth IRA ($6,500 if you’re age 50 or older). The window to make 2016 contributions to an employer plan typically closes at the end of the year, while you generally have until the April tax return filing deadline to make 2016 IRA contributions.

Roth conversions

Year-end is a good time to evaluate whether it makes sense to convert a tax-deferred savings vehicle like a traditional IRA or a 401(k) account to a Roth account. When you convert a traditional IRA to a Roth IRA, or a traditional 401(k) account to a Roth 401(k) account, the converted funds are generally subject to federal income tax in the year that you make the conversion (except to the extent that the funds represent nondeductible after-tax contributions). If a Roth conversion does make sense, you’ll want to give some thought to the timing of the conversion. For example, if you believe that you’ll be in a better tax situation this year than next (e.g., you would pay tax on the converted funds at a lower rate this year), you might think about acting now rather than waiting. (Whether a Roth conversion is appropriate for you depends on many factors, including your current and projected future income tax rates.)

If you convert a traditional IRA to a Roth IRA and it turns out to be the wrong decision (things don’t go the way you planned and you realize that you would have been better off waiting to convert), you can recharacterize (i.e., “undo”) the conversion. You’ll generally have until October 16, 2017, to recharacterize a 2016 Roth IRA conversion — effectively treating the conversion as if it never happened for federal income tax purposes. You can’t undo an in-plan Roth 401(k) conversion, however.

Changes to note

If you didn’t have qualifying health insurance coverage in 2016, you are generally responsible for the “individual shared responsibility payment” (unless you qualified for an exemption). The maximum individual shared responsibility payment for 2016 increased to 2.5% of household income with a family maximum of $2,085 for 2016, up from 2% of household income for 2015. After 2016, the individual shared responsibility payment will be based on the 2016 dollar amounts, adjusted for inflation.

Since 2013, individuals who itemize deductions on Schedule A of IRS Form 1040 have been able to deduct unreimbursed medical expenses to the extent that the total expenses exceed 10% of AGI. However, a lower 7.5% AGI threshold has applied to those age 65 or older (the lower threshold applied if either you or your spouse turned age 65 before the end of the taxable year). Starting in 2017, the 10% threshold will apply to all individuals, regardless of age. This is something that you may want to factor in if you’re considering accelerating (or delaying) deductible medical expenses.

Expiring provisions

Legislation signed into law in December 2015 retroactively extended a host of popular tax provisions — frequently referred to as “tax extenders” — that had already expired. Many of the tax extender provisions were made permanent, but others were only temporarily extended. The following provisions are among those scheduled to expire at the end of 2016.

  • Above-the-line deduction for qualified higher-education expenses
  • Ability to deduct qualified mortgage insurance premiums as deductible interest on Schedule A of IRS Form 1040
  • Ability to exclude from income amounts resulting from the forgiveness of debt on a qualified principal residence
  • Nonbusiness energy property credit, which allowed individuals to offset some of the cost of energy-efficient qualified home improvements (subject to a $500 lifetime cap)

Talk to a professional

When it comes to year-end tax planning, there’s always a lot to think about. A tax professional can help you evaluate your situation, keep you apprised of any legislative changes, and determine whether any year-end moves make sense for you.

Article Prepared by Broadridge Investor Communication Solutions, Inc. Copyright 2016

Coffee with Michele Clark, CFP ® and Jan December 2016

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Come to the Community Room at Kaldi’s in Chesterfield, MO with your financial planning and tax questions and enjoy a cup of coffee with CERTIFIED FINANCIAL PLANNER™ professional Michele Clark and Jan Roberg Enrolled Agent.

There is no prepared presentation, just a casual conversation in a small group environment; your opportunity to pick our brains.  Feel free to invite family or friends who could benefit from an hour with us.  Open to registered attendees only, due to the size of the room.

Financial Planning and Tax Questions Answered

Coffee with Michele and Jan
Kaldi’s Coffee Chesterfield, MO
Wednesday December 7, 2016
10:30 am to 11:30 am

RSVP Information

RSVP online Clark Hourly Financial Planning and Investment Management RSVP or call 636-264-0732.  Space is limited.

Kaldi’s Coffee Chesterfield, MO address and map